Tasks that aren't due for sometime and can be scheduled into your diary. Tasks that don't need to be completed straight away, should be scheduled for another time. Tasks with associated training available.Īnything that doesn't require you specific skill-set/knowledge. Keep in mind that tasks may change over time, so be sure to regularly evaluate your list to make sure you are working on the most important items.ĭecide what you don't need to work on, delete and move on.Īsk yourself if you are the only person who can do this task? If not, why wouldn't you delegate? Prioritize them and take action as soon as possible.īy using the four Ds of time management, you can effectively manage your time and become more productive. To keep your inbox organized it may help to file deferred emails in a 'deferred' folder in your email client.ĭo any of the tasks require immediate action? These are the tasks that you should focus on first. Will this task still be relevant in a few weeks or months from now? If the answer is yes, then consider deferring it until a later date and put a reminder in your calendar.

Learn the fastest, most effective delegation process! How to Delegate - the Fast ∓ Effective way. For each task on your list, decide whether to:Īsk yourself - does this task have to be done? If the answer is no, then delete it from your to-do list and move on.Ĭan someone else do this task just as well or better than you? If so, delegate it to them and free up some of your time.

The four Ds stand for Delete, Delegate, Defer and Do. The 4 Ds of task management are a great way to help you prioritize your tasks and achieve the most important goals. Work Breakdown Structure (WBS) Checklist.Highlighting tasks in Microsoft Project.

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